District Office of Information Technology
Network Services and Computer Operations

Group Calendar

South Orange County Community College District provides group calendar for college and district full-time administrators, faculty and staff. The calendar server is accessible by authorized users through a client that can be downloaded from the district's Web site, or through the convenience of any web browser.

Microsoft Outlook can alternately be used as the calendar interface by installing a small application called a "connector."  See the note at the bottom of this page for additional information about obtaining and installing the Oracle Connector for Outlook.

• To download the client, click here.
• To go immediately to the Web calendar page, click here.

Configuring The Calendar Client

After you have downloaded and installed the calendar client, the first time you launch the application you will be presented with a Log-in screen. Log-in using your regular Email user ID and password, and the following server name:

calendar.socccd.org

There are many options available through the calendar client that allow customization of the look and feel to work best for you. It is highly recommended that you take full advantage of the on-line Help facility to familiarize yourself with the features, functions and setup of the client. Below are two important options that you will want to consider.

Download Option:
Calendar will default to automatically download your agenda to the calendar client so that you can work without a connection. This process can take some time, and so we recommend you set this option to NOT download. You can do this from the Tools, Options menu as shown below:

The Tools/Options menu provides many other opportunities for customizing your calendar, including

• Configure your Agenda View. Set the hours, days and information to be displayed in your agenda such as days of the week, the hours to display each day, and on what day to start the week
• Choose which color-coding method you want to apply to your agenda. Meetings can be colored according to Importance Level, Attendance, Status and Ownership.
• Select the default Importance level, Access level, and for meetings. Access levels determine what amount of information other users can see in your Agenda. Upcoming Reminders are shown in your Notes Pane, and Remind Me Reminders are sent in the format you specify.
• Set your Scheduling Preferences so that those using the Suggest Date/Time dialog will only be able to schedule you for Meetings that take place during your chosen work hours.
• Set the formats for names and Resources that appear in your Agenda.

Designate Access:
Just above the Options selection on the Tools menu you will find the Access Rights selection. In this menu you can set up others, such as a secretary or administrative assistant, to have direct access to your Agenda by identifying them as Designates, and designate rights to manage your schedule for you.

Spend some time using the on-line Help facility and exploring the options and other functions available from the Menu bar.

Accessing Calendar From Any Web Browser
If you don't want to bother with the calendar client, and want to access your calendar from any browser, just click here to go the calendar server Web page. Once there, you can bookmark the Log-in page URL in your browser, or place the URL as a shortcut on your desktop for convenience in accessing your calendar in the future. This link is also always available from the District's web page under Employee Services.

Log-in to calendar using your Email user ID and password. Many of the features and configuration available through the client are also available via the web browser.

Note: There is currently a problem using Netscape 7.0 that does not allow access to the Tools menu when clicking on the icon so you won't be able to change any settings. We're looking into it. If you're using Netscape 4.7, or IE 5.0 or later, you should be fine.

Download And Install The Oracle Connector for Outlook.
Microsoft Outlook has been widely adopted as a standard throughout the district for integrated Email, calendar, and other networked services. The Outlook calendar connector will provide access to group calendar from the Outlook client. However, installation of the connector for proper functioning with established user accounts is technically complex.   District and College technology departments will provide ssistance with Outlook and with installation on request.